Copyright FAQ
Copyright FAQ for HXAN Authors
HXAN event presenters often have a question whether they need require permission from HXAN to republish their paper in another scenario. The answer is typically “no”, but some trailing text is usually required. Instructions for dealing with some of the more common situations are provided below. For additional copyright questions not addressed here, please contact us head(a)hxan.org.
Can I distribute my paper to others or post it on other websites?
Yes, you retain the right to distribute the work as you like or post it on your own website as long as it includes an acknowledgement of the HXAN copyright and a link to an official version published online by HXAN (i.e. Springer Data Link, or CNKI Library).
Can I reuse part of content or a figure from my HXAN event paper in another publication? Do I need permission?
No express permission from us is needed; the following text just needs to be included: 'This content or figure reprinted from author XXX, yead XXXX, with permission from HXAN, whose permission is required for further use.' The HXAN event paper should then be included in the citations like any other reference.
Can a modified version of my HXAN event paper be published in another journal?
It will most likely need to be significantly modified, as most publishers will not republish something already appeared in the literature. However, if the journal you are submitting likes publishing the paper with only slight modifications, the following text needs to be included:
'Reprinted with permission from the HXAN event, whose permission is required for further use.'
How can I share intellectual property for my presentation disclaimers?
Disclaimers for Presentations
Presentations can benefit from disclaimers because they protect both the presenter and the event host from legal liabilities arising from the content of the presentation while informing the presentation viewers of important information.
Fair Use Disclaimers for Presentations
A fair use disclaimer announces that in the event your presentation you're using copyrighted material for limited purposes under the Fair Use Act. According to the Fair Use Act, it's ok to use copyrighted work without license or permission when you're using it for teaching, research, criticism or commentary.
If you're borrowing another author's work or intellectual property for use in your presentation, don't forget to add this type of disclaimer to protect yourself from allegations of theft. In addition to citing your sources for any borrowed text or graphics, the fair use disclaimer show that you acknowledge the law in your borrowed sources.
Add the disclaimer to a page before the title of your page or to the bibliography at the end of your presentation.
Copyright Disclaimers for Presentations
These disclaimers can be added to the footer of your presentation or at the very end in a resources page. We recommend using them whenever you're sharing personal intellectual property or that of your company.
A copyright disclaimer is simple. Just add:
● Your name/company name
● Year or years the content was created in
● Copyright symbol
● Rights reserved statement (optional)
Risk Disclaimers for Presentations
A risk disclaimer states that you cannot be held liable if someone uses the advice or information you're providing and then experiences damages of some kind. It's basically a "use at your own risk" statement.
Errors and Omissions Disclaimers for Presentations
This type of disclaimer states that your presentation may not include all relevant facts or the most up-to-date research, and you're not liable in the event that omissions or errors occur.
Confidentiality Disclaimers for Presentations
This type of disclaimer states that the information provided isn't to be shared. Essentially, it tells your audience that what is said in the room should stay in the room.
Views Expressed Disclaimers for Presentations
If you are sharing personal opinions that shouldn't be associated with the company you work for or the organization hosting the presentation, this disclaimer can create separation between your presentation and other parties. It will state that the views expressed in your presentation don't necessarily reflect the views of anyone else.
Presentation Disclaimer
A general presentation disclaimer will address a number of topics in one disclaimer, such as errors and omissions, confidentialilty issues, and copyright notices.
If you're posting your presentations online, consider using a broad presentation disclaimer to cover yourself across anything uploaded.
Protecting Your Presentations with Disclaimers
Disclaimers help protect you from legal liability when used appropriately in your presentations.As more presentations transition from PowerPoints in boardrooms to the online sphere, it's important to add the same protections to your presentations that you might to other online content, particularly when you're working with your or someone else's intellectual property.
The disclaimers listed above won't apply to ever presentation, but there's a good chance you'll need to use at least one on future work.
Already have a database full of past presentations? You can post a "presentation disclaimer" on your main website to retroactively protect your work and limit your liability.
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